Equipment Checkout SystemWe have an equipment checkout system, allowing you to reserve YSE-IT equipment. The system provides details on all the available equipment–including any restrictions on how long it may be checked out and will also send you a reminder when it's time to pick up or return the equipment. Please note there are late fees and charges for lost or over due equipment.
The YSE-IT Department provides a wide variety of equipment for currently enrolled YSE students, Yale students taking YSE courses, and currently employed faculty and staff.
Students, faculty, and staff may be limited by the equipment checkout system to only one of each type of equipment per checkout. Faculty and staff can request to checkout more than one type of equipment if needed and if the equipment is available by emailing firstname.lastname@example.org.
The working condition of equipment is assessed by YSE-IT staff before checkout and upon its return. Upon checkout, the borrower assumes full responsibility for the equipment and all its components. YSE-IT staff strongly recommends and requests that borrowers inspect the equipment they are checking out before leaving the YSE-IT Office so that they may immediately report any problems with the equipment. This action is an added measure meant to protect you, the borrower; once you have checked out the equipment and left the YSE-IT Office, you become monetarily responsible for any and all damage to and/or loss or theft of the loaned equipment.
The borrower is responsible for noting the time and date that equipment is due and is responsible for the security and prompt return of equipment checked out to him or her. If you can not return the equipment by the due date, please contact by email at email@example.com; however this will not prevent fines from accruing.
Equipment Pick up & Drop off
9am- 4:30pm during the academic year and 9am- 4:00pm during summer hours at the YSE-IT Office in Sage Hall, 3rd Floor, Rm 31A. If you come between 12:00pm and 1:00pm, please see IT Staff in Room 31A.
Equipment can not be left in other parts of the building or in Kroon Hall for F&ES IT staff to retrieve at a later time.
Equipment MUST be inspected for damage, proper working condition, and any accessories that were loaned with the equipment before being checked in.
Borrowers may not check out or return equipment for another person; if it is determined that a borrower has checked out or returned equipment for another person, then both the borrower and the recipient may permanently lose their equipment loan privileges. (Exception: faculty members may have their administrative support staff assist them with this.)
Equipment Loan Lengths
Overdue Fines/Damage Fees
Traveling with Loaned Equipment (Insurance REQUIRED)When faculty, staff or students are traveling outside the US with loaned IT equipment, we require them to purchase personal property insurance. This must be purchased on a personal credit card; it isn't an allowed expense on a Yale PCard. However, it will be reimbursed if you have a COA and if the travel is related to Yale business, research, or School-funded travel. YSE-IT needs proof of insurance before equipment is loaned for an international trip. Travelers are required to purchase the insurance 7-10 days before travel since the insurance takes 5 days to process. Yale will only reimburse for the minimum amount of insurance. You will log on with your net ID to set up an account. Coverage is not transferable from one person to another, but separate insurance need not be purchased for a second trip within the coverage period.
Go to https://haylor.com/college/yale-university ; choose the $100 deductible and a $2,000 limit, which is $65 dollars. This policy only runs from mid-August to mid-August of the next year, so the coverage will not be for a full year unless you purchase it in mid-August.
If you have any questions regarding the insurance please contact firstname.lastname@example.org or call 1-866-535-0456.
In case of loss or theft, please visit this site for directions: http://its.yale.edu/secure-computing/reporting-lost-or-stolen-data-and-devices